RECOMMENDATION
Approve
CONSULTATION RESPONSES
Launton Parish Council: No comments or objections
CDC Heritage:  These long-bay and MT buildings were originally fitted with roller-shutter doors and chain-winding mechanisms which in turn were attached to steel frames. These were identified as original features within these buildings, though structural surveys in June 2009 confirmed that these were in generally poor condition. A number of bays retained their original shutter-doors (e.g. RAF Bicester Planning Brief, 2009, p. 80). Subsequently, through re-use, several roller-shutters have been replaced with glazed-doors / screens. 

The current, proposed section drawings for Buildings 129 and 131 notes however that the roller-shutter doors are lost. Given their significance we would like to clarify, if possible, what happened to these? If they remain on site, but in a forgotten corner, it would be valuable to store these appropriately. It is possible that they could be repaired and re-used at a future time.    

The wording in Condition 4 requires that ‘amended details shall be submitted to the LPA for these two buildings, to include the repair and/or replacement of existing roller shutters with the provision of glazed screens behind said roller shutters.’ Given that the roller-shutters are noted as being lost, this would preclude the option of repairing these. However, in respect of ‘replacement’, this is slightly ambiguous. Given the significance of the buildings, it is appropriate that as much of the original roll-shutter mechanism is retained in situ. We would not want to see the original mechanisms replaced by modern counterparts – e.g. shutter-doors and mechanisms installed to operate in front of the proposed doors and / or glazed panels.  

In sum, clarification regarding the lost shutters would be useful for the reasons given above. We can provide additional clarification regarding the replacement of roller-doors and mechanisms should this be considered at a future time.  We are in agreement with the proposed works to fit new doors / glazing panels, as confirmed in the drawings provided, and consider that they satisfy Condition 4’s requirements. 

REPRESENTATIONS
None
RELEVANT PLANNING POLICIES
Those referred to in the report for the original application for planning permission.
APPRAISAL
The condition required details of the ‘repair or replacement’ of the existing roller shutters with the provision of glazed screens behind said roller shutters’.  It is understood that the purpose of this condition was to enable further research into the potential to repair the existing mechanisms which are inoperable to enable the original roller shutters to be used. Whilst ‘replacement’ is referred to in the condition, replacement is not considered to be the preferable option for all parties.  The work has already been carried out on these two buildings so in effect the work is being considered retrospectively rather than pre-commencement as the condition requires however as details have been submitted for approval, it is acceptable to consider as part of the discharge process.
The applicant has explained that it has not been possible to repair the existing roller shutters and mechanism, following extensive research into the required skills and materials needed to do so which is accepted by the Council.  This proposal instead seeks to retain the roller shutter mechanism and guide rails in situ.  This allows for the historic apparatus to be retained and, if it is possible in the future for the roller shutters to be reinstated, then it would be possible to do this utilising the original historic fabric.  This approach is considered to be acceptable to the Council’s Heritage Officer.
It is also clearly shown in the drawings that the roller shutter mechanism and guide rails are positioned in front of the glazed screens/timber doors as required by the condition.
It has been noted during the assessment of this discharge of condition application that there was a discrepancy between the plans and what has been built on site insofar as on building 129, an extra bulk head has been inserted along the frontage of each of the bays and a light fitting added above each bay.  Amended plans have been submitted to address this for the purposes of clarification for this application.  Whilst this work has not been approved (as it was not on the approved plans for application 19/01805/F), the removal of this now may cause more harm to the historic fabric of the building and so on balance the Heritage Officer is prepared to accept these works as carried out on this occasion. 
An informative note will be added to the decision notice with respect to the existing roller shutters requesting their storage and preservation.

RECOMMENDATION
Condition 4 
Approval is granted for the retention of the existing roller shutter gear and guides in situ on buildings 129 and 131 as shown in the following drawings:
12068/131GA141 Rev AB (Building 131 Elevations) received by the Local Planning Authority on 10/11/17; 
12068…/DD700 (Existing roller shutter gear and guides), /DD701 (proposed timber doors Buildings 129 and 131) and /DD702 (proposed glazed screens building 131) received by the Local Planning Authority by email on 13/12/17;
12068…131GA100 Rev C (Building 131 Plans), 12068/129GA141 Rec C (Building 129 Elevations) and 12068/129GA102 Rev C (Building 129 Plans) received by the Local Planning Authority by email on 19/12/17.

Informative Note:
If possible to do so, the Council would like the existing roller shutters to be retained and placed in storage and kept in a good condition in order for them to be available for reinstating in the future should the required skills and materials arise.	

Case Officer: 	Maria Philpott	DATE: 21/12/17	
Checked By: 	Tracey Hill	DATE: 21/12/17